SummerSeries – Privacy Policy
SummerSeries (“we”, “our”, “us”) is committed to protecting your personal data and respecting your privacy.
This policy explains how we collect, use and protect your information when you interact with us, register for events or visit our website.
This policy complies with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who We Are
Summer Series
2. What Personal Data We Collect
We may collect the following information:
Information you provide
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Full name
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Date of birth / age confirmation
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Email address
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Phone number
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Emergency contact details
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Address (if required for prizes or invoices)
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Team name / sports information
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Medical information relevant to safe participation (optional)
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Payment and transaction details
Automatically collected data
When using our website:
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IP address
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Browser type and device information
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Website usage and analytics data
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Cookies and tracking technologies
3. How We Use Your Data
We use your data to:
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Process event registrations
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Communicate event updates and information
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Ensure participant safety and welfare
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Manage competitions and prize distribution
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Respond to enquiries
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Improve our events and website
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Send marketing communications (only where consent is given)
4. Legal Basis for Processing
Under UK GDPR, we rely on the following lawful bases:
PurposeLegal Basis
Event registration & administrationContract
Safety & emergency contactLegitimate interests
Payment processingContract
Legal obligations (tax/accounting)Legal obligation
Marketing emailsConsent
Website analyticsLegitimate interests
5. Marketing Communications
We may send emails about:
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Upcoming events
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Promotions and offers
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Community updates
You can unsubscribe at any time using the link in our emails.
We will never sell your personal data.
6. Sharing Your Data
We may share data with trusted third parties who help us run our events:
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Payment providers
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Event management platforms
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Email and marketing platforms
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Website hosting providers
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Venues and safety personnel (where necessary)
All third parties are required to keep your data secure and confidential.
7. Data Retention
We retain personal data only as long as necessary:
Data TypeRetention Period
Event registrationsUp to 3 years
Financial records6 years (legal requirement)
Marketing dataUntil you withdraw consent
EnquiriesUp to 12 months
8. Your Data Protection Rights
Under UK GDPR you have the right to:
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Access your personal data
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Correct inaccurate data
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Request deletion (“right to be forgotten”)
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Restrict processing
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Object to processing
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Data portability
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Withdraw consent at any time
To exercise your rights, contact: [Insert email]
You also have the right to complain to the Information Commissioner’s Office (ICO):
https://ico.org.uk
9. Data Security
We use appropriate technical and organisational measures to protect your data, including:
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Secure payment systems
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Encrypted website connections (SSL)
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Access controls
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Secure cloud storage
However, no online system is completely secure.
10. Cookies
Our website uses cookies to:
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Ensure the website works properly
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Analyse website traffic
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Improve user experience
You can control cookies through your browser settings.
11. Children’s Data
Our events are primarily for adults.
Where minors participate, parental or guardian consent will be required before collecting personal data.
12. Third-Party Links
Our website may contain links to other websites.
We are not responsible for their privacy practices.
13. Changes to This Policy
We may update this Privacy Policy from time to time.
The latest version will always be available on our website.
14. Contact Us
If you have questions about this policy or how we handle your data: